ABCs of Virtual Meetings

The use of video conferencing technology exploded in 2020 as millions of workers transitioned to work from home (WFH) and business meetings went virtual. Most WFH rookies learned the basics of video conferencing by trial and error, with the occasional story about “Zoom fails” reminding us to learn how the technology works.

Here are a few tips to help you look like a virtual meeting pro.

1. Check Your Lighting

Bright sunlight streaming from a window behind you can make your face look dark, while low lighting has the same effect. If your WFH lighting is inadequate, you can purchase a fluorescent light specifically made for video calls for about $25.

2. Clear Desktop Apps

When someone asks you to share your screen, you will want to avoid sharing more than necessary. To avoid a mishap, take a minute before each meeting to close out the apps you will not need and open the documents or screens you want to share.

3. Turn Off the Noise

Our days are filled with notifications from doorbells, phones and computers, not to mention the sounds from barking dogs and other people in the house. To minimize disruptions during a meeting, mute notifications on your phone and desktop and close your office door if possible.

4. When You Are Not Speaking, Mute Yourself

Muting your mic when you are not talking is basic etiquette in a group meeting. The trick is to stay alert and unmute yourself when it is your turn to speak. If you are presenting, you can temporarily mute other attendees to avoid disruptions.

5. Learn the Cool Features!  

Video conferencing platforms have some great productivity features. There are chat boxes for sending a quick side note to a colleague or asking the speaker a question without interrupting the presentation. Polls, screen-sharing, recording options and branding features are also available.

6. Be Aware of Your Appearance

Most virtual meetings don’t require formal attire but be sure that your clothes are professional and you are well-groomed. If you want others to view you as capable, organized and ready to take on new challenges, your appearance matters.

Good luck in your virtual meetings and in your career, and as always, contact us if you need career advice or you are looking for your next IT role at recruiting@bravotech.com.