Following Up: The Thank You Note

A well-written and timely thank you note will give your prospective employer a positive impression and improve your odds of getting an offer. In fact, some hiring managers say they only extend offers to candidates who follow up with a thank you note. A thank you note is also a good chance to highlight your strengths and sell your skills and/or experience – useful when a hiring decision is being made based on incremental differences between several qualified candidates.

  • After a phone interview, video interview or in-person interview. An email is usually sufficient, but if you opt for mailing a written note, a handwritten one on professional stationery is best. (In the event a hiring decision is to be made within a day or two, however, send an email so it arrives immediately.)
  • Send the note or email as soon after the interview as possible. This will help convey your enthusiasm about the position.
  • Send a thank you note after each interview. If your note is in the form of an email, send to the person who interviewed you and copy any other people you are working with at the same company, such as a human resources officer. If you are sending a handwritten note, just address the person you met with.
  • Be brief to show respect for other person’s time.
  • The body of the letter should address these main points:
    1. Thank the interviewer for their time and say you enjoyed meeting them.
    2. Express interest in and enthusiasm towards the company.
    3. List experiences, skills, certifications or training that make you a good match for the position.
    4. Ask about next steps, and say you look forward to hearing back soon.

Have someone proofread your note before you send it, and send a copy of your email to your recruiter.

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